Actual
This figure is the recorded revenues and expenditures for the reporting period.
Amount
Usually this is set as a percentage either as a positive or minus, to show changes in finances.
Data extract glossary
The terminology used in the data extract can be subtly different from fund to fund. The following glossary will help you to understand:
- what a term means
- the relevant data presented in the download
Last updated: [Date goes here]
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Comments
When additional information is needed to accompany any data.
Contact email
This should be the principal administrator of the project, programme or package.
Consequences
As part of the risk register, this information represents the impact of not mitigating the risk.
Current status
Information about the status of the project or programme at the time of submitting the data required.
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End date
The end of the reporting period.
Forecast
Also known as a final business case.
This number will predict the financial future by looking at the historical performance data.
Full description
A full description of the reason for submitting certain data in a field will be required here.
Funding source name
This could be funding from a named:
- local authority
- third sector funding
- other public funding
- private funding
Fund source type
This is used as a reference to show which fund has provided the funding, for example, levelling up fund (LUF), Future high street fund (FHSF).
Geography
Usually this depends on the fund and how the data is being collected. It can include rural, coastal and urban areas as well as postcodes. Depending on the fund, this data may be collected using NUTS (Nomenclature of territorial units for statistics) or ITL 1 (International Territorial Levels).
Geography indicator
A geographic indicator could be defined for example, as a town, postcode or local authority.
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JSON
This is a type of data file that you can download and is plain text written in JavaScript object notation.
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Mitigations
This is where you show how you are minimising the risk of loss or harm to a project.
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Organisation
Can mean a limited company, charity, non-profit organisation, local authority or local council.
Organisation ID
The organisation's unique identification number.
Organisation reference
Details of the organisation associated with the funding.
Outcome
An outcome is the impact of a change. Outcomes measure impact by how much it affects society.
Source: Government Green Book (opens in a PDF)
Outome data
The information that’s associated with the named outcome.
Outcome reference
Information and categorisation of the outcomes associated with the fund.
Output
An output is a measurable change. It can relate to the level or quality of a service.
Source: Government Green Book (opens in a PDF)
Output category
Outputs are organised in groups, such as:
- transport
- jobs
- regeneration
Output data
The information that’s associated with the named output.
Output reference
Information and categorisation of the outputs associated with the fund.
Package
This means a group of similar projects. However, projects may or may not belong to a package. Programme means the same thing.
Place details
Information about the town or city the project is.
Postcode
A postcode generally represents a street, part of a street, or a single premises.
Post-mitigated likelihood
This is RAG rated using the following impact codes:
- 1 - no impact
- 2 - low impact
- 3 - medium impact
- 4 - significant impact
- 5 - major impact
- 6 - critical impact
Post-mitigated impact
This is RAG rated using the following codes:
- 1 - low
- 2 - medium
- 3 - high
Pre-mitigated likelihood
This is RAG rated using the following codes:
- 1 - low
- 2 - medium
- 3 - high
Pre-mitigated impact
This is RAG rated using the following impact codes:
- 1 - no impact
- 2 - low impact
- 3 - medium impact
- 4 - significant impact
- 5 - major impact
- 6 - critical impact
Primary intervention theme
The main intervention theme. The intervention themes could be a range of specific strategic policy objectives designed to achieve a vision or overall mission.
Procurement
This information will include the activities that are necessary in supporting the project through its daily operations.
Programme
This means a group of similar projects. However, projects may or may not belong to a programme. Package means the same thing.
Programme ID
The unique identification code for the programme.
Programme progress
Details of how the programme is progressing. Includes questions around this to help you provide the relevant information.
Programme reference
Headline of what the programme is about, for example, regeneration of a named town.
Project
A piece of work that delivers outputs and outcomes.
Source: Government functional standards common glossary
Project details
Information about the project.
Project ID
The unique identification code for the project.
Project progress
Details about the progression of the project in the reporting window - which includes RAG rating, whether the project is on track for delivery, current spend and status.
Project SRO
This is usually the person who is the Senior Responsible Officer for the project and the information associated with that person.
Proximity
This is RAG rated using the following codes:
- 1 - remote
- 2 - distant: next 12 months
- 3 - approaching: next 6 months
- 4 - close: next 3 months
- 5 - imminent: next month
Quarter (financial)
A quarter refers to one-fourth of a year and is typically expressed as Q1 for the first quarter, Q2 for the second quarter, and so on. Each quarter is inclusive and up to the end of the month, for example, April to the end of June for Q1.
Risk category
As a subcategory for risk name, this gives more detail, for example:
- rising costs (costs overrun)
- public objections or appeals (statutory permissions)
- poor governance (financial management)
Risk name
The name of the risk, for example:
- costs overrun
- statutory permissions
- financial management
Risk owner role
A brief explanation of who the risk owners might be, for example a named:
- project manager
- board and partners
- senior responsible officer/owner (SRO)
- general manager
- head of property services
Senior responsible officer/owner (SRO)
The individual accountable to the sponsoring body for a programme or project meeting its objectives, delivering the required outcomes and realising the required benefits.
Submission ID
Each submission will have a unique ID, so it can be tracked in the database. The ID will help identify when a project has multiple reporting submissions across different time periods.
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Unit of measurement
This is measured from year on year percentage changes for example, in the monthly footfall, number of jobs or whether a new cycle path has seen an uptake of cyclists using it.
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